C_THR97_2411 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Questions and Answers

Creating Onboarding tasks in SAP SuccessFactors requires setting up the necessary permissions and program structure to ensure tasks are assigned and accessible to the appropriate users.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Create role-based permissions to access new hire tasks(Option A): Role-based permissions (RBPs) must be configured inManage Permission Rolesto grant access to onboarding tasks for roles like hiring managers, HR coordinators, or new hires. This includes permissions likeComplete Data Collection TasksorAccess New Hire Data.

Create an Onboarding program to assign tasks(Option C): An Onboarding program must be created inManage Onboarding Programsto define the sequence of tasks and assign them to specific roles or users, such as new hires or managers.

Option B (Configure additional tasks in the dashboard) is incorrect because tasks are configured in the Onboarding program or Process Variant Manager, not directly in the dashboard. Option D (Configure the Select Onboarding Task Configuration business rule) is incorrect because no such standard rule exists for task creation; rules are used for other purposes like validation or assignment.

Auto-archiving Offboarding tasks in SAP SuccessFactors ensures that completed tasks are stored efficiently, maintaining system performance and compliance with data retention policies. This process involves configuring rules and scheduling jobs to automate archiving.

According to the SAP SuccessFactors Offboarding Configuration Guide:

Create a business rule that identifies the Offboarding tasks to archive(Option B): A business rule is configured inConfigure Business Rulesto define criteria for identifying completed Offboarding tasks (e.g., tasks older than a specified period) that are eligible for archiving.

Create a scheduled batch job from Provisioning that archives the Offboarding tasks(Option D): A scheduled batch job is set up inProvisioningto automatically archive the identified Offboarding tasks based on the business rule, ensuring regular cleanup of the system.

Option A (Create a scheduled batch job from the front-end system) is incorrect because batch jobs for archiving are configured in Provisioning, not the front-end system (Admin Center). Option C (Enable Archive & Print in Provisioning) is incorrect because Archive & Print is unrelated to task archiving; it pertains to document generation.

To make Company Documents visible to onboarding participants (e.g., new hires or hiring managers), you need to grant the appropriate permissions to access these documents in the SAP SuccessFactors system.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Provide permission for Manage Documents(Option C): TheManage Documentspermission allows onboarding participants to view and interact with Company Documents assigned to them during the Onboarding process. This permission is configured inManage Permission Rolesand assigned to the relevant user groups (e.g., OnboardingExternalUser or hiring manager roles).

Option A (Define business rules) is incorrect because business rules are used for validation or triggering actions, not for controlling document visibility. Option B (Create a custom card on the homepage) is incorrect because homepage cards are for navigation or quick access, not for document visibility. Option D (Provide permission to the SuccessFactors Document Management System) is incorrect because there is no specific permission named for the Document Management System; document access is controlled viaManage Documents.

Hiring managers or other onboarding participants (e.g., HR coordinators) may need to complete data collection tasks on behalf of a new hire, such as during the Personal Data Collection or Additional Data Collection steps. This requires specific role-based permissions (RBPs) to access and modify new hire data.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Update New Hire Data(Option A): This permission allows users to edit and update the new hire’s data in the Onboarding process, including data collected during the Personal Data Collection step.

Complete Data Collection Tasks(Option B): This permission enables users to complete data collection tasks assigned to the new hire, ensuring all required fields are filled out.

Access New Hire Data Permission(Option D): This permission grants read access to the new hire’s data, which is necessary before updating or completing tasks on their behalf.

Option C (Access Additional Onboarding Data Permission) is incorrect because it is not a standard RBP; additional data access is covered underAccess New Hire Data. Option E (Onboarding Configuration) is incorrect because it relates to administrative configuration, not task completion on behalf of a new hire.

TheEmail Servicestool in SAP SuccessFactors Onboarding enables administrators to configure email notifications for onboarding participants, supporting communication throughout the process. Several features enhance the flexibility and functionality of these notifications.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Create new email templates with business and locale-specific rules content(Option B): Administrators can create custom email templates inEmail Servicesand define content based on business rules or locale-specific requirements, ensuring relevant messaging for different regions or scenarios.

Configure reminder notifications to control the frequency of reminder messages(Option C): Email Services allows configuration of reminder notifications, including setting the frequency (e.g., daily or weekly) to prompt users to complete overdue tasks.

Attach documents to email notifications(Option E): Documents, such as onboarding forms or instructions, can be attached to email notifications to provide new hires or managers with necessary materials directly in the email.

Option A (Delete a preconfigured email template) is incorrect because preconfigured templates are system-defined and cannot be deleted, though they can be disabled or customized. Option D (Trigger an onboarding task) is incorrect because tasks are triggered by business rules or process steps, not directly by Email Services.

In SAP SuccessFactors Onboarding, specific permissions are required to allow participants, such as administrators or hiring managers, to cancel an Onboarding process. This action is controlled by a dedicated role-based permission (RBP).

According to the SAP SuccessFactors Onboarding Configuration Guide:

Cancel Onboarding Permission(Option D): This permission, configured inManage Permission Roles, grants users the ability to cancel an Onboarding process for a new hire. It is typically assigned to administrators or HR coordinators who need to manage process interruptions, such as when a new hire withdraws or an error occurs.

Option A (Configure Object Definitions) is incorrect because it relates to creating or modifying MDF objects, not canceling processes. Option B (Process Trigger) is incorrect because it pertains to initiating processes, not canceling them. Option C (Process) is incorrect because it is too vague and not a specific permission for canceling Onboarding processes.

To define which fields are available in Onboarding data collection steps (e.g., Personal Data Collection or Additional Data Collection), role-based permissions (RBPs) must be configured to grant access to specific data entities in SAP SuccessFactors.

According to the SAP SuccessFactors Onboarding Configuration Guide:

Employee Data(Option B): This permission category allows administrators or users to access and configure fields related to employee personal and job data, which are used in Onboarding data collection steps. It includes fields like name, address, and contact details.

Employee Central Effective Dated Entities(Option C): This category grants access to effective-dated entities in Employee Central, such asjobInfo,compInfo, andpersonalInfo, which are critical for defining fields in Onboarding data collection steps that require historical or time-based data.

Option A (Manage Workflows) is incorrect because it controls workflow approvals, not field visibility in data collection. Option D (Employee Central API) is incorrect because it pertains to API access for integrations, not field configuration for data collection.

Creating a custom task for an Onboarding program in SAP SuccessFactors involves defining the task’s structure and behavior. This is typically done by creating a custom MDF object to store task-related data and defining a business rule to control the task’s logic or assignment.

According to the SAP SuccessFactors Onboarding Implementation Guide:

Create a custom MDF object(Option B): A custom MDF object is created inConfigure Object Definitionsto define the fields and structure of the task. This object is then linked to the Onboarding program to enable the task.

Define a business rule for the custom task(Option C): Business rules are configured inConfigure Business Rulesto assign the task to specific users (e.g., hiring manager or HR) or to define conditions for task completion.

Option A (Create email notifications) is incorrect because email notifications are configured separately and are not part of creating the task itself. Option D (Create a UI using the UI Template Editor) is incorrect because the UI Template Editor is used for document templates, not for defining custom tasks.

Standard business rules in SAP SuccessFactors Onboarding are used to automate and control data collection processes, ensuring that the right data is collected and validated at the appropriate steps.

According to the SAP SuccessFactors Onboarding Implementation Guide:

ONB2_HMReviewCheck(Option B): This rule assigns theReview New Hire Datastep to the hiring manager and ensures that the data collected (e.g., personal or job information) is reviewed for accuracy.

ONB2_ECDataCollectionCheck(Option C): This rule validates data collected during the Personal Data Collection step, ensuring it aligns with Employee Central requirements and is complete before proceeding.

ONB2_CustomDataCollectionCheck(Option E): This rule is used to validate data collected in custom data collection steps, such as those using custom MDF objects, ensuringcompliance with defined criteria.

Option A (ONB2_InternalHire_Configuration) is incorrect because it configures internal hire processes, not data collection specifically. Option D (ONB2_PreDay1AccessCheck) is incorrect because it controls access before the start date, not data collection processes.