C_ARP2P_2508 SAP Certified Associate - Implementation Consultant - SAP Ariba Procurement Questions and Answers

FromSAP Learning Hub – Course: SAP S/4HANA Cloud → Clean Core Strategy and Data Governance, SAP defines clean core principles focusing on maintainingdata integrityandgovernance quality:

“A clean core strategy in SAP S/4HANA Cloud ensures system stability and scalability by maintaining high-quality master and transactional data. The main data quality dimensions emphasized areAccuracyandTimeliness.”

“Accuracy ensures that data correctly reflects business realities, while Timeliness ensures that data is current and updated promptly to support decision-making.”

Verified Reference Source (Internal SAP Learning Content)

SAP S/4HANA Cloud – Clean Core and Data Quality

Learning Journey:Implementing SAP S/4HANA Cloud

Extract:

“Clean core data quality focuses on Accuracy and Timeliness to maintain reliable, up-to-date business information and minimize system inconsistencies.”

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Contract Pricing Structures, SAP defines:

“Contracts in SAP Ariba support multiple pricing structures, includingTiered PricingandTerm-Based Pricing.

• Tiered Pricing enables quantity or value-based discounts depending on purchase volume.

• Term-Based Pricing applies different prices based on the contractual period, allowing time-sensitive pricing management.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Pricing Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Tiered and Term-Based pricing structures can be configured in contracts to reflect dynamic pricing models for goods and services.”

Answer: C, D

Contracts in SAP Ariba Buying and Invoicing can includeTiered Pricingfor volume-based discounts andTerm-Based Pricingfor period-based price conditions.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Procurement Operations Desk Overview, SAP explains:

“TheProcurement Operations Deskautomates requisition distribution by assigning requests based on definedattributes (like category or department),user workload, andpreconfigured queues.

This ensures requests are routed to the appropriate buyers or processors for efficient handling.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Procurement Operations Desk Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Procurement Operations Desk distributes requisitions based on attributes, workload, and queue definitions to improve efficiency and workload balancing.”

Answer:A

TheProcurement Operations Deskensures requisitions are efficiently processed by automatically routing requests usingattributes,workload, anddefined queues.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Tolerances, the official explanation states:

“SAP Ariba allows configuration ofreceiving tolerancesto define how much quantity variance is acceptable when receiving goods or services against a purchase order. By setting receiving tolerances above 100%, buyers can enableOver-receiving, which allows users to receive more than the ordered quantity within the defined tolerance limit.”

“Over-receiving is commonly used to handle minor shipment overages while still maintaining control through tolerance settings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving and Tolerances

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Configuring receiving tolerances allows enabling Over-receiving, which permits receipt quantities above the ordered amount up to a defined percentage limit.”

Answer: D

By configuringreceiving tolerancesin SAP Ariba Buying, organizations can enableOver-receiving, allowing receipt of quantities greater than the ordered amount within the predefined acceptable range.

According toSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Requisitions, when arequisitionis inSubmittedstatus, only therequestercan perform specific actions to return it toComposingstatus for modification or correction.

The relevant extract and explanation are as follows:

“A requester can return a submitted requisition to Composing status by selectingWithdraworEdit.

SelectingWithdrawremoves the requisition from the approval flow and allows changes before resubmission.

SelectingEditimmediately returns the requisition to Composing status where the user can modify the requisition details.”

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, under the topic“PunchOut Catalogs and Integration Levels”, the official content explains:

“Level 1 PunchOut catalogs connect buyers from SAP Ariba to the supplier’s main catalog site or homepage. Users must perform all browsing and searching within the supplier’s website environment. Level 1 items are not indexed or searchable within SAP Ariba.”

“Level 2 PunchOut catalogs integrate the supplier catalog content into the SAP Ariba search index. This enables users to search and compare PunchOut items directly within the SAP Ariba interface alongside hosted catalog items.”

“When a Level 2 PunchOut item is selected from the search results, the user is directed to the supplier’s specific product or category page through a deep link. This eliminates the need to start from the supplier’s homepage, allowing faster access to relevant items.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract from course section:

“Level 2 PunchOut catalogs enhance the user experience by enabling item search within SAP Ariba and supporting direct access to product or category pages on the supplier’s site.”

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Integration Overview, under the section“Supplier Data Sharing Across SAP Ariba Solutions”, the official content explains the concept of supplier master data synchronization betweenSAP Ariba Strategic Sourcing Suite(which includes Sourcing, Contracts, and Supplier Lifecycle and Performance) andSAP Ariba Buying and Invoicing.

“When an organization implements both SAP Ariba Strategic Sourcing solutions and SAP Ariba Buying and Invoicing, the system uses acommon supplier record. The common supplier represents a shared supplier entity across all connected solutions, ensuring data consistency for supplier profiles, identifiers, and key attributes.”

“This Common Supplier integration allows the supplier master data to be synchronized between the Strategic Sourcing applications and Buying and Invoicing. Updates to supplier information such as supplier name, ID, and contact details are reflected across all integrated SAP Ariba solutions, maintaining a single source of truth.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Integration Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract from SAP Ariba Integration documentation:

“Supplier data is shared through aCommon Supplierwhen SAP Ariba Strategic Sourcing and SAP Ariba Buying and Invoicing are deployed together. The Common Supplier ensures master data alignment and prevents duplication between solutions.”

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Creating Forms for Tactical Sourcing, SAP states:

“For tactical sourcing purposes, administrators createRequest Forms.

These forms collect ad-hoc sourcing or procurement information and can trigger sourcing or Spot Buy processes depending on configuration.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Form Configuration and Request Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use Request Forms for tactical sourcing scenarios to collect information from users and initiate sourcing actions.”

Answer:C

To supporttactical sourcing, SAP Ariba administrators useRequest Forms, which gather sourcing details and initiate Spot Buy or RFQ processes.

No Release Order Contracts in SAP Ariba are designed for scenarios where repeated procurement activities do not require the creation of individual release orders. This streamlines the purchasing process, particularly for services or items billed on a regular basis.

These contracts support recurring billing models and fixed fee arrangements. Rather than issuing a release order each time a purchase is made, procurement and invoicing activities can be performed directly against the contract itself. This is especially relevant for service-based procurement where quantities are not the primary concern.

According to SAP Ariba functional documentation:

"No-release order contracts are typically used for services with recurring or fixed fees and do not require a purchase order to be created for each transaction. Invoicing can occur directly against the contract."

Therefore:

A is correct because No Release Order Contracts allow for the addition of recurring and fixed fees.

B is correct because these contracts do not require release orders to procure against them.

C is incorrect because these contracts do allow recurring and fixed fees.

D is incorrect because release orders are not required for this contract type.

Reference Documents Used:

SAP Ariba Buying and Invoicing Configuration Guide

SAP Ariba Contract Compliance Feature Set

SAP Ariba Supplier Risk Management.pptx

FromSAP Learning Hub – Course: SAP Ariba Guided Buying → Tile Types and Configuration, SAP documentation explains:

“Guided Buying tiles are used to guide users to appropriate purchasing channels. Tile types include:

•AdHocItem– for free-text or one-time item requests.

•Form– for specialized purchasing or service request forms.

•GBSearch– for search-based navigation to catalog items.”

“Other categories like Supplier or Commodity are not tile types but rather filter parameters within Guided Buying.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Guided Buying → Tile and Page Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Common Guided Buying tile types are AdHocItem, Form, and GBSearch.”

Answer:A, C, D

InGuided Buying, tile types includeAdHocItem,Form, andGBSearch, helping direct users to the correct purchasing paths.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Parameter Management, SAP describes:

“Administrators can manage system and site-level parameters underManage > Core Administration > Parameters.

This area allows configuration of site behavior, workflow settings, tolerances, and document controls.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Parameters

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To access system parameters, navigate to Manage → Core Administration → Parameters.”

Answer:D

Administrators manage parameters underManage → Core Administration → Parameters, where system and business rules are configured.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Integration → Data Dictionary Overview, SAP explains:

“TheData Dictionaryserves as the master reference for all system fields, including definitions, formats, and availability. After each release, any new or modified fields are documented in the Data Dictionary for review.”

“Administrators can refer to the Data Dictionary to verify changes introduced with new releases and adjust integrations or reporting accordingly.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Integration → Data Dictionary and Release Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“The Data Dictionary provides field definitions and identifies any new or modified fields introduced in a release.”

Answer: A

When SAP Ariba introduces new or modified fields after a release, administrators should consult theData Dictionaryto review the changes and update configurations or integrations as needed.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Configuration Tools Overview, SAP defines theIntelligent Configuration Manager (ICM)as the tool used to manage site-level configuration parameters.

“TheIntelligent Configuration Manager (ICM)provides administrators and partners with access to site configuration parameters for SAP Ariba Buying and Invoicing. These parameters control system behavior, business rules, and workflow settings.”

“ICM is the central location for viewing and managing self-service configuration parameters. It replaces traditional parameter management through support tickets for most settings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Intelligent Configuration Manager (ICM)

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Administrators and partners use Intelligent Configuration Manager (ICM) to view and manage site parameters and business rules for SAP Ariba Buying and Invoicing.”

Answer: B

Intelligent Configuration Manager (ICM)is the designated tool for partners and administrators to view, edit, and manage configuration parameters in SAP Ariba Buying and Invoicing.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Collaborative Requisitions, SAP details:

“During the Collaboration phase, suppliers can interact with buyers before the purchase order is finalized. Suppliers cansend messages through the SAP Business Network,attach supporting documents, andfinalize collaborationto trigger the creation of a purchase order.”

“These collaboration activities enable transparent communication and documentation exchange before order commitment.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Collaborative Requisition Process

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Suppliers can attach documents, message buyers, and finalize collaboration to confirm readiness for PO creation.”

Answer: B, D, E

During the Collaboration phase, suppliers mayfinalize collaboration,send messages, andattach supporting documentsin SAP Business Network to confirm and complete requisition discussions.

FromSAP Learning Hub – Course: SAP Ariba Strategic Sourcing → Creating Sourcing Events, the official SAP course outlines:

“AnRFQ (Request for Quotation)is created using aSpot Quotetemplate in SAP Ariba Sourcing. Spot Quote events are simplified sourcing events used for ad-hoc, low-value, or one-time purchase requirements. They allow buyers to quickly solicit bids from suppliers and award based on price and terms.”

“Spot Quote events are typically integrated with SAP Ariba Buying to source specific requisitions that require competitive quotations.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Strategic Sourcing → Creating Sourcing Events (Spot Quote Process)

Learning Journey:Source to Contract with SAP Ariba Sourcing

Extract:

“Use a Spot Quote sourcing template to create an RFQ. The Spot Quote event type is designed for quick, competitive bidding for specific requisitions.”

Answer: D

TheSpot Quotesourcing template is used to createRFQsin SAP Ariba, allowing quick and efficient competitive bidding directly linked to purchasing needs.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Handling Invoice Exceptions, SAP explains how exception handlers manage invoices matched to incorrect POs:

“If an invoice is incorrectly matched to a purchase order, the correct process is toreject the invoiceand request that the supplierresubmitit against the correct purchase order. This ensures that both financial and procurement data remain accurate and compliant.”

“Rejections prompt suppliers to correct the PO reference before resubmission, preventing duplicate or erroneous invoice postings.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → Invoice Exception Handling

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“When invoices are matched to the wrong purchase order, the appropriate handling action is to reject the invoice and request resubmission with the correct reference.”

Answer: A

If an invoice is matched to the wrong purchase order, theReject and Request Resubmissionoption must be used to ensure suppliers reissue the invoice against the correct PO.

Comprehensive and Detailed Explanation From Exact Extract

According toSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, theLevel 2 PunchOutcatalog provides asuperior user experiencecompared to Level 1 by allowingdirect item visibility and product page integrationwithin SAP Ariba.

Here’s what the official SAP Ariba guidance states:

“Level 2 PunchOut items are indexed in the SAP Ariba search results, allowing users to search and compare PunchOut items within the same interface as internal catalog items.

When users click a Level 2 PunchOut item, they are directed (punched out) directly to the supplier’s specific product or category page, bypassing the supplier’s generic homepage.”

Detailed Analysis of Each Option

Option

Explanation

Correct / Incorrect

A. Level 2 catalogs link directly to the supplier's homepage when accessed.

Incorrect — Level 1 PunchOut typically links to the supplier’s homepage or catalog landing page. Level 2 goes deeper (product or category).

B. Users can search and compare PunchOut items within the SAP Ariba interface.

✔Correct — This is a major advantage of Level 2. Items appear inSAP Ariba catalog search results, enabling comparison and a unified shopping experience.

C. Level 2 PunchOut item purchases can be completed entirely on the supplier site without returning to SAP Ariba.

Incorrect — All PunchOut purchases must return to SAP Ariba for requisition creation and approval before order submission.

D. Level 2 supports punch-in directly to specific product or category pages.

✔Correct — Level 2 enablesdeep linking, taking users directly to product-level pages, not just the homepage.

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs (SAP Learning Hub, Learning Journey “Procure to Pay with SAP Ariba Buying and Invoicing”)

“Level 2 PunchOut catalogs enhance user experience by making supplier catalog items searchable within SAP Ariba and by allowing direct access to specific product or category pages instead of the supplier’s homepage.”

Final Verified Answer:B, D

Level 2 PunchOut catalogs enablesearch and comparison of items within SAP Aribaand providedirect access (deep linking)to supplier product pages, which improves efficiency and user navigation compared to Level 1.

FromSAP Ariba Supplier Risk and Supplier Management Setup Guide (SupplierRiskSetup.pdf)under“Defining Supplier Qualifications for Control-Based Engagement Risk Assessment Projects”and“Importing Supplier-Related Data in SM Administration”, SAP defines the key steps for setting up qualified and preferred suppliers:

“Supplier qualification setup requires importing relevant supplier organization data, including contacts and regional information, before initiating qualification or preference workflows.”

“When importing regional data, the system requiresISO 2-digit country or region codesto map suppliers correctly to their operating regions.”

“For qualification purposes, thebuying contactof each supplier organization must be loaded to establish a communication channel for qualification assessments and supplier status updates.”

Verified Reference Source (Internal SAP Learning Content and Supplier Risk Setup Document)

SAP Ariba Supplier Risk Setup Guide – Topics: Importing Supplier Data and Defining Supplier Qualifications

Document Section:Supplier Qualification Data File Format and Regional Data Imports

Extract:

“Use ISO 2-digit region codes during import. Include supplier organization buying contacts to support qualification and preferred supplier processes.”

Answer: A, C

To set up qualified or preferred suppliers, organizations mustimport regions using ISO 2-digit codesandload supplier organization buying contacts. These steps ensure supplier qualification data aligns with geographic regions and that communication channels are properly established for qualification management.

SAP Ariba supports bi-directional integration ofpurchase ordersandinvoiceswith ERP systems such as SAP S/4HANA or ECC. These are essential for automating the procure-to-pay process.

Purchase Ordersare sent from the ERP or Ariba to initiate procurement.

Invoicesare sent from Ariba to ERP for financial posting and payment execution.

Order confirmations and payment requests are handled within ERP or supplier network processes but are not core transactional flows in the Ariba Buying and Invoicing integration.

Reference Documents Used:

SAP Ariba Cloud Integration Gateway

SAP Ariba Buying and Invoicing Data Flow Documentation

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Managing Blanket Purchase Orders (BPOs), SAP defines:

“ABlanket Purchase Order (BPO)is a subtype of a contract document that allows flexible ordering up to a definedmaximum amountwithin the contract validity period.

BPOs can optionally hide the total amount from suppliers while still enforcing the budget limit internally. On the SAP Business Network, suppliers receive BPOs aspurchase orders, allowing them to create invoices and order confirmations directly against them.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Blanket Purchase Orders and Contract Integration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs require a maximum amount, optionally hide the total from suppliers, and appear as purchase orders on the SAP Business Network.”

Answer:C

ABPOrequires a maximum amount, allows hiding the total from suppliers, and appears to suppliers as apurchase orderon the SAP Business Network.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Quantity Adjustments, SAP specifies:

“When an item has beenover-received, users can correct it by entering anegative quantityin the Accepted box. This reduces the previously received quantity by the entered amount.”

“Negative receiving entries adjust the receipt record and bring the total quantity back in line with the expected value.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Managing Receipts and Adjustments

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To correct over-receipts, enter a negative number in the Accepted field to offset the previously received quantity.”

Answer:C

To fix anover-received quantity, enter anegative valuein theAccepted boxto reduce the total quantity received.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Configuring Approval Rules, SAP documentation explains:

“TheApprover Lookup filedefines approvers used in approval rules. It specifies which users or groups are responsible for approving particular types of documents based on attributes such as amount, department, or commodity.”

“This file is referenced within approval rule definitions to assign approvers dynamically based on preconfigured business logic.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Approval Flow Configuration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Use the Approver Lookup file to map approvers for approval rules. The file links document conditions to user or group approvers.”

Answer:B

TheApprover Lookup fileis used to assign approvers in approval rules, mapping conditions like spend limit or department to designated approvers dynamically.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Receiving and Receiving Types, SAP documentation explains:

“Receiving typesin SAP Ariba define how receipts are processed and recorded. They specifywhat data must be entered when a receipt is created—such as quantity, amount, or service details.”

“Receiving types also determinewho is responsible for entering the receipt. This could be the requester, the receiver, or a designated receiving group.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Receiving Configuration and Processing

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Receiving types control the data required for receipts and define which user or group is responsible for receipt entry.”

Answer:A, D

Receiving types definewhat datamust be entered andwhois responsible for entering receipts, ensuring consistency in procurement receiving processes.